Mansfield Triathlon Club Constitution
The club shall be known as the ‘Mansfield Triathlon Club’ and will be affiliated to Triathlon England. The Club is a not-for-profit community sports club.
Aims and objectives
The aims and objectives of the club will be:
To positively promote the sport of triathlon.
The club shall promote and encourage members in enjoying and being involved in and participating in the sport of triathlon.
To ensure a duty of care to all members of the club.
To provide all its services in a way that is fair to everyone.
To ensure all present and future members receive fair and equal treatment. Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted. When racing, members are encouraged to wear club colours, which are yellow and red top and black shorts. Members will be enrolled in one of the following categories:
The club subscriptions costs shall be determined at the AGM, but the committee has the power to amend same if the situation requires it. Fees will be paid annually per calendar year detailed in the structure below:
Officers of the club
The officers of the club will be:
* Press Officer
* Club Welfare Officer
* Junior Section Chair
The club will be managed through the Management Committee consisting of:
Chair, Secretary, Treasurer, Webmaster, Press Officer, Club Welfare Officer, Quartermaster, Junior Section Chair and 2 Committee Members. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee meetings will be convened by the Secretary of the club and held no less than twice per year. Also the Management Committee shall meet as and when called to do so when proposed by one Management Committee member and supported by at least 2 others.
The quorum required for business to be agreed at Management Committee meetings will be by means of a majority vote.
The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules / regulations / constitution.
The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
The Management Committee shall have the power to discipline members and withdraw their membership. This shall be determined by the Management Committee upon receipt of a complaint.
The Management Committee decision must be 66% in favour of removal of membership.
The club shall have a safeguarding policy which shall be managed and reviewed by the Club Welfare Officer.
The club shall include a junior section and actively support junior members.
There shall be a separate Junior Committee consisting of a Chair, Club Welfare Officer and three non-specific officers.
The Junior Committee shall meet separately.
The Junior Committee shall specifically promote on behalf of the Management Committee junior triathlon.
The Club Treasurer will be responsible for the finances of the club. The financial year of the club will end on 31st December. An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting. Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
Annual General Meetings
The club will hold an AGM each year after 1st October and before 30th November. Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 14 clear days notice to be given to all members on the club forum and website. The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM. Elections of officers are to take place at the AGM. All members have the right to vote at the AGM. The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
Discipline and appeals
All concerns, allegations or reports of poor practice / abuse relating to the welfare of children / young people and adults will be recorded and responded to swiftly and appropriately in accordance with the club’s safeguarding policy and procedures. The Club Welfare Officer is the lead contact for all members in the event of any safeguarding concerns. All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary. The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing. There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a 75% or above vote of the membership
By agreement if member numbers (x membership fee) and financial resource is inadequate to meet the needs to pay Triathlon England for the club’s annual subscription and insurance.
The club fails to be affiliated to Triathlon England
The club’s financial assets in case of the club’s demise shall be donated to a charity to be determined by the remaining club members.
Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Mansfield Triathlon Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.