|
These rules have been written and presented to the club’s
annual general meeting 8th November 2004.
Definitions;
(a) ‘the club’ means The Mansfield Triathlon Club.
This may be abbreviated at times to The Mansfield Tri Club.
(b) ‘the Association’ means the British Triathlon
Association.
(c) ‘member’ means a member of the Mansfield Triathlon
Club.
(d) ‘application to the club’ means in writing to
the Secretary.
(e) ‘the committee’ means the Secretary, the Treasurer,
3 members of the club named as committee members, the webmaster,
child welfare officer and press secretary.
(f) ‘intermediate meeting’ a meeting other than the
AGM.
Membership:
1. A person shall become a member and be entitled to the benefits
of that membership upon receipt of an application to the club.
The applicant shall be notified of the success of his / hers application
within 7 days by the Secretary.
2. Those persons who are a member of the club at the time of
the agreement of these rules, are deemed to be members of the
club.
3. A member shall accept the rules and regulations of the club.
4. A member shall pay to the Treasurer the membership fee appropriate
at the time. Existing members shall pay their membership renewal
before 31st. December in any particular year. After this date,
if any existing member has not paid their renewal fee, then the
agreed annual fee shall increase by £5. Any existing club
member not paying the renewal fee by 31st. March in any year shall
deem to have resigned from the club. Any person wishing to join
the club before 30th June in any year and who has not previously
been a member of the club, shall pay the full annual membership.
Any person wishing to join the club after 30th. June in any one
year that has not previously been a member of the club shall pay
half the annual fee. Any person resigning from the club, or deemed
to have resigned by not having paid the retention membership fee,
that wishes to re join the club at some later date, shall be liable
to pay the whole annual joining fee plus an additional £5
(as Nov 2004), regardless of when that person joins.
5. A member shall not bring the name and reputation of the club
into disrepute. If a member is reported to any other member of
the club for having done so, or a member reports same to the Secretary,
then the Secretary shall prepare a report regarding the allegation
for the committee who shall consider the allegation and make a
decision regarding the action that should be taken. That member
shall be allowed to see a copy of the report prior to the committee
making a decision and shall be permitted to make representation
to each member of the committee.
6. Amendment 17.1.05; before joining any bicycle
ride organised by the club and / or by its members, members are
required to have attained a level of competence on the bicycle,
equal to that expected of a cyclist who would not cause a risk
or danger to him or herself or any other cyclist, or any other
road user on any such ride. All members shall act courteously
to fellow riders and other road users, shall understand the highway
code and act responsibly and safely in all respects of the highway.
The club reserves the right to refuse a member to join a cycle
ride if it is deemed by the group that that person could or may
prejudice the safety of him or herself, other members or other
road users.
BTA:
7. The club shall abide by the rules and regulations required
of it as an affiliated club
8. A member does not have to be affiliated to the British Triathlon
Association.
9. Annually, the secretary shall obtain from the treasurer such
resource as required to allow the secretary to affiliate the club
to the BTA
Meetings:
10. Once a year, the secretary shall organise and call an Annual
General Meeting which shall agree the accounts, agree forthcoming
subscription costs and select a committee for the forthcoming
year.
11. Matters presented to the meeting for agreement must be voted
upon by those present. Majority decision will count.
12. As appropriate, the Secretary and / or any member of the
committee, may organise and call for a meeting other than the
AGM. This shall be subject to 14 days notice and is subject to
attendance by at least 4 members. All members must vote on matters
put to the committee even if they do not attend. Non attendance
vote may be by telephone, e mail or by post.
13. At each AGM, officers shall be elected or re-elected. Those
wishing to stand for election shall inform the secretary upon
notification of the AGM, no less than 5 days before the date of
the AGM. The person presently occupying the position in question
shall deem to be standing for re-election unless a similar notification
to that above to the contrary is received by the secretary. If
more than one person is standing for election for any particular
position, then those present at the meeting shall vote. The vote
shall be a secret vote which shall be carried out at the meeting.
14. The committee shall consist of those persons described under
the heading ‘definitions’ above.
15. Decisions taken at any such committee meetings shall be notified
to all members within 14 days.
16. It is expected that an intermediate meeting shall be called
and held regarding such matters as would effect the club in its
function, aspiration and constitution.
17. Those matters deemed serious enough as to warrant whole club
involvement (such as the demise of the club, change of name, colours
etc.), shall involve communication with all members before the
intermediate meeting, but all members will not attend. The decision
of the committee will be final.
Clothing:
18. When competing in races, members shall endeavour to wear
Mansfield Triathlon Club official clothing.
19. Clothing shall be red body and yellow / black strips.
End of the Club:
20. The club shall cease to exist if;
• So decided by 75% majority of the members of the club.
• By agreement if member numbers (x membership fee) and
financial resource is inadequate to meet the needs to pay the
BTA for the club’s annual subscription and insurance.
• The club fails to be affiliated to the BTA.
21. The distribution of the club’ financial assets in case
of the club’s demise shall be determined by the committee.
The club reserves the right to revise or add-to the rules subject
to approval by the committee.
|
